Hello children, Today we will see an important topic of English writing skills, i.e., Notice Writing, its Format, Making Scheme, and Sample Questions. Here you will get to know about some general tips while writing the notice. Eventually, in the end, you can also practice the questions for a better understanding.
What is a Notice?
A notice is a simple piece of written communication. Notice presents news about a future, present, or past event. It is meant to be read by a specific section of the audience (not by all). A notice is a formal or informal intimation of some event. A notice is often a set of instructions guiding specific actions. It can be printed, handwritten, or typed, serving as an important form of communication. Its purpose varies across different contexts, fulfilling multiple roles.
Different Types of Notice Writing
- Birth notice, death notice (obituary), and marriage notice appear in newspapers.
- A company notice passing on a message to its shareholders through a newspaper.
- Notice Put Up on the Display Board of a School, A Shop, A Club, or A Company.
- Different Clients/Audience: School: Teachers, Staff, Students, Parents & Public-Shop: Customers Company: Workers, Employees, Shareholders, Clients, Buyers; Club: Members.
- Tools: Staff Notice Boards, Students’ Bulletin Boards, Public Notice Boards, Display Boards, Company Staff/Workers: Retiring Room Display Boards.
- Legal Lawyer Notices
- Tender Notice
Notice Writing Format
- A NOTICE is always written in a box.
- Notice:
Name of the Institution/Organization/Office, Place
Suitable Heading - 29 June 2012
Contents. The target group for whom the notice is. Date, time, venue, and all-important details and any extra information that is needed (Body of the Notice, 50 words) - Signature
(NAME)
Designation
Drafting the Body of the Notice
- The message should be clear, brief, precise, & to the point.
- Word Limit: Maximum 50 (in exams.)
- Must be in complete sentences.
- The sentences are short and to the point.
- It must be properly punctuated.
- Numbers and abbreviations Allowed.
- Important details/information in the notice can be underlined.
- Messages should be free from ambiguity.
- Language: Neither too formal nor informal unless otherwise necessary.
- Degree of Formality Depends on the target audience.
Heading Part
- The heading must be in the center.
- May be underlined.
- To be Written In Block Capital (Either the Whole Heading or the First Letter of Each Word)
- It must be catchy, attractive, & simple.
- Short, Brief, & Matter to the Point: Made of a Maximum of 4 or 5 Words.
- Very Important: By looking at the caption itself, the onlooker must understand what the whole notice is about without reading the body of the notice.
- The caption must be that effective, complete, & informative.
Marking Scheme of Notice Writing
- Format Title (1 Mark)
(Notice/Heading/Place/Date/Signature with Name and Designation) - Contents (2 Marks)
(a) Where?
(b) When
(c) Target group
(d) Agenda
(All within 50 words) - Expression coherence, spelling, and grammar accuracy (1 Mark)
Sample Questions with Answers
Sample Question 1:
As Principal of Sardar Patel Vidyalaya, Lucknow, draft a notice in not more than 50 words informing students of the change in school timings with effect from the 1st of October. State valid reasons for the change. (Delhi 2009)
Answer 1:
| Sardar Patel Vidyalaya, Lucknow NOTICE 09th December, 2024 Change in School Timings All students are hereby informed about a change in school timings from 1st January, 2024. The school will now start at 9 a.m. & end at 3 p.m. In the past few years, it has been seen that winters are rather severe, and it becomes quite difficult to start early due to the extreme cold weather and the dense fog. So these new timings will be followed till further notice. Principal |
Sample Question 2:
You are the Secretary of the History Club of Vidya Mandir School. Draft a notice in not more than 50 words informing students of a proposed visit to some important historical sites in your city. (Delhi 2009)
Answer 2:
| Vidya Mandir School History ClubNOTICE 09th December, 2024 Visit Historical Sites Members of the club are hereby informed of a proposed educational visit to a few important historical sites in our city, which is likely to be scheduled between the 25th and 28th of December. Interested members are required to pay RS. 550 (inclusive of transport and snacks) during the zero periods to the undersigned by the 22nd of December. Secretary |
Sample Question 3:
As Sports Secretary of G.D.G. Public School, Pune, draft a notice in not more than 50 words for your school notice board informing the students about the sale of old sports goods from your school. You are Rohini/Rohit. (Delhi 2010)
Answer:
| G.D.G. Public School PuneNOTICE 09th December, 2024 Sale of Old Sports Goods Students are hereby informed that our school is organizing a sale of its old sports goods like cricket bats, badminton & lawn teams rackets, footballs, cricket & football gear, etc. in the PE Room on 21st December 2024. Those interested in purchasing these items can visit the PE room on the assigned date during their free periods or during recess time. Rohit |
Sample Question 4:
You have found an expensive geometry box in the school playground. Draft a notice in not more than 50 words for the school notice board. You are Rani, Class XII, Angel School, Faridabad. (Delhi 2010)
Answer 4:
| Angel School, Faridabad NOTICE 09th December, 2024 Found A Geometry Box Have found a red-colored ‘Faber-Castle’ geometry box in the school playground during the 8th period yesterday. The owner may please contact the undersigned in her class between the 6th and the 7th periods. Rani |
Sample Question 5:
You are Srinivas/Srinidhi of D.P. Public School, Nagpur. As student editor of your school magazine, draft notice in not more than 50 words for your school notice board inviting article sketches from students of all classes. (Delhi 2011)
Answer:
| D.P. Public School, Nagpur NOTICE 09th December, 2024 Inviting Articles and Sketches For the School Magazine Students of all classes are hereby invited to submit their articles and sketches for the school magazine to the undersigned by the 15th of December in Room No. 102 during the Vth period. Please ensure that your articles are neat and legible and your sketches are clearly drawn. Srinidhi |
Sample Question 6:
You are the Secretary of Gymkhana Club, Madurai. Write a notice in not more than 50 words informing the members to attend an extraordinary meeting of the governing body. Include details like date, time, venue, etc. Sign as Prabhu/Pratibha.
Answer:
| Gymkhana Club, Madurai NOTICE 09th December, 2024 Extraordinary Meeting of Governing Body All members of the governing body of the Club are hereby informed to attend an extraordinary meeting on 12th December 2024, at 4 p.m. in the Club Conference Room to discuss how to revise the Club’s policy for defaulter members with long outstanding dues. Prabhu |
Sample Question 7:
You are the Secretary of J.P. Narain Housing Society, R.W.A., Meerut. Draft a notice in not more than 50 words stating that the second installment of maintenance charges falls due on 31st March 2011 and requesting the members to pay before the due date. Sign as Anil/Anita. (All India 2011)
Answer:
| J.P. Narain Housing Society MeerutNOTICE 09th December, 2024 Payment of maintenance charge due All members of the Residents’ Welfare Association are hereby informed that the payment of the second installment of maintenance charges is due on 31st March 2011. Please pay before the due date to avoid late payment charges. You are reminded that the amount of the same is Rs. 550 only. Anil |
Sample Question 8:
You are Smitha/Sunil, Secretary AVM Housing Society. You are going to organize a blood donation camp. Write a notice in not more than 50 words, urging the members of your society to come in large numbers for this noble cause. Invent all the necessary details. (Delhi 2013)
Answer:
| AVM Housing Society Chennai NOTICE 09th December, 2024 Blood Donation Camp Our society is organizing a blood donation camp in the Community Centre on 21st December 2024, from 10 AM to 4 PM. All arrangements will be adequately made, along with drinks and refreshments for all donors. The camp is being conducted under the expert guidance of the doctors and nurses of the Red Cross Society. Residents are hereby requested to ensure an overwhelming response to this camp by even persuading their friends and relatives to come forward for this noble task. Smitha |
Sample Question 9:
Every year in the central part of the city a flower show is held in February. Your school has received a circular from the District Collector inviting your students to visit it. Write a notice in about 50 words informing the students about the show and advising them to go and enjoy it. You are Navtej/Navita, Head Boy/Head Girl, Sunrise Public School, Surat. (Delhi 2015)
Answer:
| Sunrise Public School, Surat NOTICE 09th December, 2024 Flower Show Invitation Every year the central park of our city organizes a flower show in the month of February. The District Collector has sent circular inviting students of our school to visit this show which will be held from 6th to 25th February. Students are hereby advised to visit the central park and enjoy this show. Navita |
Sample Question 10:
The water supply will be suspended for eight hours (10 am to 6 pm) on 6th of March for cleaning of the water tank. Write a notice in about 50 words advising the residents to store water for a day. You are Karan Kumar/Karuna Bajaj, Secretary, Janata Group Housing Society, Palam Vihar, Kurnool. (Delhi 2016)
Answer:
| Janata Group Housing Society Palam Vihar, Kurnool NOTICE 09th December, 2024 Suspension of Water Supply Residents are hereby informed that the water supply will be suspended for eight hours (10 am to 6 pm) on 6th March for cleaning of the water tank. Residents are advised to make necessary arrangements to store water for a day. We regret the inconvenience caused. Karan Kumar |
Questions to Practice
- Your school is going to hold an inter-school chess competition. draft a notice to inform students of class 6 in 50 words.
- You are Ruhi/Rahul, head girl/boy of ABC convent school. Your school is going to organize an inter-school singing competition. Write a notice for your school notice board inviting names of all the interested students.
- You are Asma/Ashish, the head girl/boy of XYZ International School. Your school is soon going to publish the annual magazine next month. Write a notice for the notice board of your school inviting students to submit write-ups.
- The water supply will be suspended for eight hours (10 am to 6 pm) on the 6th of March for cleaning of the water tank. Write a notice in about 50 words advising the residents to store water for a day. You are Karan Kumar/Karuna Bajaj, Secretary, Janata Group Housing Society, Palam Vihar, Kurnool.
- You are Rakesh/Rakhi, the Superintendent of the Gandhi Railway Station. The railway station will be shut down due to an insufficient number of passengers. Write a notice in about 50 words, informing the passengers of the same.
I HOPE THIS WILL BE HELPFUL TO YOU!
Also Read:
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- 20, Notice Writing Questions, for class 6, 7, 8, 9, 10, 11, 12 (New 2020)